Accessing your patient record

Proof of identity

Two forms of identity must be provided (one of which must be photographic). This is to ensure no information is released to unauthorised individuals. The table below outlines the proof of identity required.

TYPE OF APPLICATION	IDENTIFICATION REQUIRED
Patient applying for their own  Can be waived if the applicant is known to the Staff Member accepting the request.	One which must be photographic e.g. passport. One containing individuals name and address.
Third Party Applying. Consent of Patient will be required BEFORE the request will be processed.	One containing Third Party name and address. One must be Photographic ID of Third Party.
Applying on behalf of a child In Scotland the age of consent is 12. We will ALWAYS obtain consent for release of records from a child age 12+ to <16 if a third party is making request.	One which must be Child’s birth certificate, & Photographic ID of person with parental rights.

 

If you are completing this application on behalf of another person, the Practice will require their authorisation before we can release the data to you. The person whose information is being requested should sign the relevant section within the form. If the patient is a child (i.e. under 16 years of age) the application may be made by someone with parental responsibilities – in most cases this means a parent or guardian. If the child is capable of understanding the nature of the application, his/her consent should be obtained or, alternatively, the child may submit an application on their own behalf.  Children will, generally, be presumed to understand the nature of the application if aged between 12 and 16.  All cases will be considered individually.

PLEASE NOTE (9/2/23) Our patient paper file records are in the process of being scanned. As such there will be a delay in the processing of your request. Our typical turnaround time is 20 days. Due to our record scanning project this timeline is now approximately 40 days.  We expect the electronic versions of patient records to be available from mid-April.